ProhostAI product updates email

What’s New in ProhostAI We've introduced five updates to help you get more from meetings, manage AI credit usage, work with spreadsheets on mobile, and control team access. Here’s what’s new and where to find it. 📝 Meetings: Notes and Settings in One Place Meetings now has dedicated Notes and Settings tabs, making it easier to manage recordings and configure your meeting preferences. Where to find it: Apps menu → Meetings Notes: View upcoming meetings with video links, join meetings, and access past recordings, transcripts, and AI notes. Settings: Connect Google Calendar, choose which meetings to record automatically, set meeting reminders, and configure desktop app preferences. AI notes: Review decisions, commitments, and open questions captured from your meetings. Important: Recording requires the ProhostAI desktop app on Mac or Windows. AI proofreading uses AI credits and is skipped when your workspace runs out of credits. 🎙️ Better Meeting Controls You can now manage recordings and meeting notes more easily. Delete recordings: Remove a recording, transcript, AI notes, and associated Drive document from the meeting page or Notes list. Only the person who recorded the meeting can delete it, and deletion cannot be undone. Automatic calendar matching: ProhostAI matches recordings to events on your connected Google Calendar when possible, adding the event title and attendees. Resume after auto-stop: On supported desktop app versions, resume a recording for 30 seconds after it automatically stops because the call ended. Start notes from your phone: Use the iOS Lock Screen meeting card to start recording on your online desktop app, with the required desktop version installed. 💳 Control AI Credit Usage and Overage Billing Set monthly credit limits for individual AI employees and choose whether your workspace can continue using AI after its included credits run out. Where to find it: Set a limit when hiring: AI Employee → Hire → Start now → Set a limit. Edit an existing limit: AI Studio → select an employee → Access → Monthly credit budget. Manage overage billing: Settings → Billing → Allow overage billing. Overage billing is off by default. When it remains off, AI pauses when credits run out. When enabled, additional usage can incur overage charges. Workspace admins also receive notices at 75% and 95% of monthly credits, plus alerts when credits run out or overage begins. 🔎 Search Spreadsheet Rows on Mobile Finding information in Drive spreadsheets is now easier on your phone. Search across the entire sheet without manually loading more rows. Where to find it: More → Drive → Open a spreadsheet → Search rows This works on both iOS and Android through the app's Drive view, as well as in mobile browsers. No app update is required. 👥 Custom Roles and Invite Defaults Admins can create custom roles and set default permissions for new team members, helping make team onboarding more consistent. Where to find it: Team → Settings Custom roles: Create a role from a built-in role or start from blank, then configure feature permissions and listing access. Invite defaults: Choose the default role for new invites and whether new listings are automatically shared with new members. Access settings: Manage listing access and whether team members can view call transcripts. Reinstate former members: Re-invite people who left within the past 90 days, restoring eligible previous access once they accept the invitation. Only admins can access Team Settings. API keys, connected app integrations, and door codes are not restored when reinstating former members. 💬 Need Help Getting Started? If you'd like help setting up any of these features: Book a call with our team Calls are free and unlimited. ✨ More Improvements Are on the Way Have an idea for a feature that would make your work easier? Let us know. Your feedback helps shape what we build next. Some features may depend on your role, desktop app version, o