Updated 2026-01-15

Best Email Marketing Tools for Daycare Centers

Fill enrollment, communicate with parents, and manage waitlists with the right email platform.

Daycare centers need constant enrollment to stay full. Email marketing fills open spots, manages waitlists, communicates with current families, and builds trust with prospective parents. Here are 13 tools ranked for daycare centers.

Why Daycare Centers Need Email Marketing

Enrollment Campaigns

Open enrollment periods need aggressive promotion. Email campaigns reach parents researching childcare options.

Waitlist Management

Full centers need waitlist communication. Email keeps waitlisted families engaged and converts them when spots open.

Parent Communication

Weekly updates, event announcements, and policy changes need a reliable communication channel. Email reaches every family.

Referral Programs

Happy parents are your best marketing channel. Email referral campaigns incentivize current families to spread the word.

13 Best Email Marketing Tools for Daycare Centers

Our Top Pick for Daycare Centers
#1
Sequenzy

Email marketing with AI-powered sequences and automation.

Visit
Best for
Daycare centers wanting automated enrollment and parent campaigns
Pricing
$29/month for 50,000 emails

Pros

  • AI generates daycare-specific sequences
  • Age group tagging
  • Pay per email

Cons

  • No childcare management integration
  • Newer platform
#2
Mailchimp

Well-known email platform.

Visit
Best for
Small daycare centers
Pricing
Free up to 500 contacts, then $13/month

Pros

  • Easy
  • Free tier

Cons

  • Basic automation
#3
Constant Contact

Small business email.

Visit
Best for
Non-technical operators
Pricing
$12/month for 500 contacts

Pros

  • Phone support
  • Event tools

Cons

  • Dated
#4
ActiveCampaign

Advanced automation.

Visit
Best for
Multi-location centers
Pricing
$29/month for 1,000 contacts

Pros

  • Automation

Cons

  • Complex
#5
Brevo

Affordable with SMS.

Visit
Best for
Budget-conscious
Pricing
Free up to 300 emails/day

Pros

  • SMS
  • Affordable

Cons

  • Basic
#6
GetResponse

Landing pages.

Visit
Best for
Enrollment campaigns
Pricing
$15.60/month

Pros

  • Landing pages

Cons

  • Per-contact
#7
AWeber

Simple.

Visit
Best for
Very small centers
Pricing
Free up to 500

Pros

  • Simple

Cons

  • Basic
#8
Campaign Monitor

Templates.

Visit
Best for
Design-focused
Pricing
$11/month

Pros

  • Templates

Cons

  • Limited
#9
HubSpot

CRM.

Visit
Best for
Not recommended
Pricing
Free CRM

Pros

  • CRM

Cons

  • Expensive
#10
ConvertKit

Creator.

Visit
Best for
Not recommended
Pricing
Free up to 10,000

Pros

  • Free

Cons

  • Wrong audience
#11
Klaviyo

E-commerce.

Visit
Best for
Not recommended
Pricing
Free up to 250

Pros

  • Free

Cons

  • E-commerce
#12
Drip

E-commerce.

Visit
Best for
Not recommended
Pricing
$39/month

Pros

  • Automation

Cons

  • Wrong use case
#13
Customer.io

Event-driven.

Visit
Best for
Not recommended
Pricing
$100/month

Pros

  • Powerful

Cons

  • Overkill

Feature Comparison

FeatureSequenzyMailchimpConstant ContactActiveCampaign
Enrollment campaigns
AI-automated
Manual
Event tools
Automation
Parent communication
Tags
Basic
Calendar
CRM
Starting price
$29/mo
$13/mo
$12/mo
$29/mo

Email Sequences Every Daycare Center Needs

These are the essential automated email sequences that will help you grow your business and keep clients coming back.

Enrollment Campaign

Trigger: Open enrollment period

Fill available spots during enrollment.

Enrollment opens
Enrollment is open — secure your child's spot for fall

Programs available, age groups, pricing, and enrollment link.

Waitlist Nurture

Trigger: Added to waitlist

Keep waitlisted families engaged until spots open.

Day 0
You are on our waitlist — here is what to expect

Waitlist position, expected timeline, and what makes your center special.

Parent Referral

Trigger: Child enrolled 3+ months

Generate referrals from happy families.

After 3 months
Love our center? Refer a family and get [incentive]

Referral program details, incentive, and easy sharing link.

Tours Convert When You Follow Up

Parents who schedule a tour are your hottest leads. A follow-up email within 24 hours — with photos, program highlights, and a clear enrollment link — converts touring families into enrolled families.

Waitlists Need Nurturing

A waitlist is only valuable if families stay interested. Regular email updates about your center, staff spotlights, and program highlights keep waitlisted families engaged so they enroll when a spot opens instead of going elsewhere.

Happy Parents Are Your Best Marketing

Word-of-mouth drives most daycare enrollment. Email referral campaigns with meaningful incentives — like a month of tuition credit — turn your satisfied families into your most effective marketing channel.

Frequently Asked Questions

Ready to grow your daycare center practice?

Start your free trial today. Set up your first email sequence in minutes with AI-powered content generation.

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Sequenzy - Complete Pricing Guide

Pricing Model

Sequenzy uses subscriber-based pricing. You only pay for subscribers active in sequences (automations). Inactive subscribers are free to store.

All Pricing Tiers

  • 0-100 subscribers: Free (Free annually) - 3k emails/month
  • 101-1,000 subscribers: $19/month ($205/year annually) - 15k emails/month
  • 1,001-5,000 subscribers: $29/month ($313/year annually) - 60k emails/month
  • 5,001-10,000 subscribers: $49/month ($529/year annually) - 120k emails/month
  • 10,001-25,000 subscribers: $99/month ($1069/year annually) - 300k emails/month
  • 25,001-50,000 subscribers: $199/month ($2149/year annually) - 600k emails/month
  • 50,001-100,000 subscribers: $349/month ($3769/year annually) - 1.2M emails/month
  • 100,000+ subscribers: Custom pricing (Custom annually) - Unlimited emails/month

Yearly billing: All plans offer a 10% discount when billed annually.

Free Plan Features (2,500 emails/month)

  • Visual automation builder
  • Transactional email API
  • Reply tracking & team inbox
  • Goal tracking & revenue attribution
  • Dynamic segments
  • Payment integrations
  • Full REST API access
  • Custom sending domain

Paid Plan Features (1,000 - 100,000 subscribers)

  • Visual automation builder
  • Transactional email API
  • Reply tracking & team inbox
  • Goal tracking & revenue attribution
  • Dynamic segments
  • Payment integrations (Stripe, Paddle, Lemon Squeezy)
  • Full REST API access
  • Custom sending domain

Enterprise Plan Features (100,000+ subscribers)

  • Visual automation builder
  • Transactional email API
  • Reply tracking & team inbox
  • Goal tracking & revenue attribution
  • Dynamic segments
  • Payment integrations
  • Full REST API access
  • Custom sending domain

Important Pricing Notes

  • You only pay for subscribers who are active in automations/sequences
  • Storing inactive subscribers is free
  • No hidden fees - all features included in the price
  • No credit card required for free tier

Contact

  • Pricing Page: https://sequenzy.com/pricing
  • Sales: hello@sequenzy.com