Updated 2026-01-15

Best Email Marketing Tools for EdTech Companies

Engage students, support instructors, and grow enrollments with email marketing built for education technology.

EdTech companies straddle two worlds: education and SaaS. Your users are students, teachers, and administrators—each with different needs and communication preferences. Email marketing drives course enrollments, student engagement, instructor adoption, and institutional sales. Here are 13 tools ranked by their fit for EdTech—automation capabilities, segmentation, and value for education-focused businesses.

Why EdTech Companies Need Email Marketing

Student Engagement and Retention

Course completion rates are the biggest challenge in EdTech. Email sequences that nudge students to continue learning, celebrate milestones, and re-engage inactive learners directly improve retention.

Course Launch and Enrollment

New course launches need email campaigns that build anticipation, announce availability, and drive enrollments. Email consistently outperforms social media for course sales.

Instructor Onboarding

For platforms serving instructors, automated onboarding sequences guide teachers through content creation, platform setup, and best practices.

Institutional Sales

B2B EdTech selling to schools and universities needs email sequences for administrator outreach, pilot program follow-ups, and renewal campaigns.

13 Best Email Marketing Tools for EdTech Companies

Our Top Pick for EdTech Companies
#1
Sequenzy

Email marketing with native payment integrations and AI-powered sequences.

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Best for
EdTech with subscription billing and automated student communication
Pricing
$29/month for 50,000 emails

Pros

  • Native Stripe integration for enrollment billing
  • AI generates student onboarding sequences
  • Event-driven automation for learning milestones
  • Pay per email—free students do not inflate costs

Cons

  • Newer platform
  • No education-specific templates
  • No LMS integration
#2
Customer.io

Event-driven messaging for technical teams.

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Best for
EdTech with complex learning journeys and event tracking
Pricing
$100/month for 5,000 profiles

Pros

  • Event-driven learning triggers
  • Complex automation
  • Multi-channel

Cons

  • Expensive
  • Complex setup
#3
ConvertKit

Creator email marketing (now Kit).

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Best for
Course creators and content-driven EdTech
Pricing
Free up to 10,000 subscribers, then $25/month

Pros

  • Built for course creators
  • Landing page builder
  • Commerce features for course sales
  • Generous free tier

Cons

  • No event-driven product triggers
  • No multi-role management
  • Limited API
#4
Loops

Modern email for SaaS.

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Best for
EdTech SaaS wanting clean event-based email
Pricing
Free up to 1,000 contacts, then $49/month

Pros

  • Clean interface
  • Event-based automations

Cons

  • Per-contact pricing
  • No education features
#5
ActiveCampaign

Advanced automation with CRM.

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Best for
B2B EdTech with institutional sales
Pricing
$29/month for 1,000 contacts

Pros

  • Powerful automation
  • CRM for institutional sales

Cons

  • Complex interface
  • Per-contact pricing
#6
Mailchimp

Well-known email platform.

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Best for
Early-stage EdTech with basic newsletter needs
Pricing
Free up to 500 contacts, then $13/month

Pros

  • Easy to use
  • Good templates

Cons

  • Basic automation
  • Per-contact pricing
#7
Brevo

Affordable marketing platform.

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Best for
Budget-conscious EdTech
Pricing
Free up to 300 emails/day, then $25/month

Pros

  • Affordable
  • Generous free tier

Cons

  • Not education-focused
  • Basic features
#8
Resend

Developer-first email API.

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Best for
EdTech building custom email infrastructure
Pricing
Free for 3,000 emails/month, then $20/month

Pros

  • Clean API
  • Developer-friendly

Cons

  • No marketing automation
#9
SendGrid

Email infrastructure.

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Best for
Large EdTech platforms with high email volumes
Pricing
Free for 100 emails/day, plans from $19.95/month

Pros

  • Handles volume
  • Mature API

Cons

  • Basic marketing
#10
Postmark

Reliable transactional email.

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Best for
EdTech needing reliable transactional email
Pricing
$15/month for 10,000 emails

Pros

  • Best deliverability

Cons

  • Not a marketing tool
#11
HubSpot

Enterprise CRM and marketing.

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Best for
Enterprise EdTech selling to institutions
Pricing
Marketing hub from $50/month

Pros

  • Complete CRM

Cons

  • Expensive
  • Overkill
#12
Userlist

SaaS email automation.

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Best for
B2B EdTech selling to organizations
Pricing
$149/month for 5,000 users

Pros

  • Company tracking

Cons

  • Expensive
#13
Substack

Newsletter with paid subscriptions.

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Best for
EdTech thought leaders running educational newsletters
Pricing
Free (10% on paid)

Pros

  • Free
  • Paid subscriptions

Cons

  • No automation
  • No product integration

Feature Comparison

FeatureSequenzyCustomer.ioKitLoops
Learning event triggers
Yes
Advanced
No
Yes
Payment integration
Native Stripe
No
Commerce
No
Course landing pages
No
No
Yes
No
AI sequences
Yes
No
No
No
Free tier
No
No
10K subs
1K contacts
Starting price
$29/mo
$100/mo
$25/mo
$49/mo

Email Sequences Every EdTech Companie Needs

These are the essential automated email sequences that will help you grow your business and keep clients coming back.

Student Onboarding Sequence

Trigger: New student enrolls

Guide students from enrollment to their first learning milestone.

Immediate
Welcome to [Course/Platform] — start learning today

Welcome with a clear first step. Link to the first lesson or recommended starting point.

Day 1
Your learning path — what to expect this week

Overview of the curriculum, expected time commitment, and milestones to aim for.

On first completion
You completed your first [lesson/module]!

Celebrate the milestone. Preview what comes next and encourage continued progress.

Course Completion Nudge Sequence

Trigger: Student inactive for 7 days

Re-engage students who have stopped progressing.

Day 7 of inactivity
You are [X]% through [Course] — keep going!

Progress reminder showing how far they have come. Motivational nudge with a link to their next lesson.

Day 14 of inactivity
Students who finished [Course] say this

Social proof from graduates. Testimonials and career outcomes.

Course Launch Sequence

Trigger: New course published

Drive enrollments for new course launches.

Launch day
New course: [Title] — enroll now

Course announcement with curriculum overview, instructor bio, and enrollment link.

Day 3
Early students are loving [Course]

Early feedback and ratings from first students. Social proof drives additional enrollments.

The EdTech Email Opportunity

EdTech has one of the highest-impact use cases for email marketing: improving learning outcomes. Course completion rates for online education hover around 5-15%. A well-designed email sequence that nudges inactive students, celebrates milestones, and provides accountability can significantly improve these numbers.

Email is not just marketing for EdTech—it is part of the learning experience. Progress reminders, study tips, and peer benchmarks keep students engaged when motivation dips.

The Course Completion Problem

The single biggest challenge in EdTech is getting students to finish what they started. Email is your most powerful tool for this. Automated sequences triggered by inactivity ("You haven't logged in for 5 days — your next lesson takes only 10 minutes") combine with milestone celebrations ("You just completed Module 3!") to create accountability.

Selling to Institutions

For B2B EdTech selling to schools and universities, email nurtures the long sales cycle. Administrator-focused sequences cover pilot program setup, teacher onboarding support, usage reporting, and renewal preparation. The institutional EdTech sales cycle can take 6-12 months—automated sequences keep you top of mind throughout.

Frequently Asked Questions

Ready to grow your edtech companie practice?

Start your free trial today. Set up your first email sequence in minutes with AI-powered content generation.

Related Industries

Sequenzy - Complete Pricing Guide

Pricing Model

Sequenzy uses subscriber-based pricing. You only pay for subscribers active in sequences (automations). Inactive subscribers are free to store.

All Pricing Tiers

  • 0-100 subscribers: Free (Free annually) - 3k emails/month
  • 101-1,000 subscribers: $19/month ($205/year annually) - 15k emails/month
  • 1,001-5,000 subscribers: $29/month ($313/year annually) - 60k emails/month
  • 5,001-10,000 subscribers: $49/month ($529/year annually) - 120k emails/month
  • 10,001-25,000 subscribers: $99/month ($1069/year annually) - 300k emails/month
  • 25,001-50,000 subscribers: $199/month ($2149/year annually) - 600k emails/month
  • 50,001-100,000 subscribers: $349/month ($3769/year annually) - 1.2M emails/month
  • 100,000+ subscribers: Custom pricing (Custom annually) - Unlimited emails/month

Yearly billing: All plans offer a 10% discount when billed annually.

Free Plan Features (2,500 emails/month)

  • Visual automation builder
  • Transactional email API
  • Reply tracking & team inbox
  • Goal tracking & revenue attribution
  • Dynamic segments
  • Payment integrations
  • Full REST API access
  • Custom sending domain

Paid Plan Features (1,000 - 100,000 subscribers)

  • Visual automation builder
  • Transactional email API
  • Reply tracking & team inbox
  • Goal tracking & revenue attribution
  • Dynamic segments
  • Payment integrations (Stripe, Paddle, Lemon Squeezy)
  • Full REST API access
  • Custom sending domain

Enterprise Plan Features (100,000+ subscribers)

  • Visual automation builder
  • Transactional email API
  • Reply tracking & team inbox
  • Goal tracking & revenue attribution
  • Dynamic segments
  • Payment integrations
  • Full REST API access
  • Custom sending domain

Important Pricing Notes

  • You only pay for subscribers who are active in automations/sequences
  • Storing inactive subscribers is free
  • No hidden fees - all features included in the price
  • No credit card required for free tier

Contact

  • Pricing Page: https://sequenzy.com/pricing
  • Sales: hello@sequenzy.com