Ready-to-Use Templates
Copy these templates and customize them for your needs. Each includes HTML and plain text versions.
Tutoring session confirmed — {{studentName}} on {{sessionDate}}
{{studentName}}'s session with {{tutorName}} is set for {{sessionDate}} at {{sessionTime}}.
{{studentName}}'s tutoring progress — {{reportMonth}} update
See how {{studentName}} is progressing in {{subject}}. Score improvements and next steps inside.
{{studentName}} has {{sessionsRemaining}} sessions left — renew your {{companyName}} package
Your tutoring package is almost used up. Renew now to keep {{studentName}}'s momentum going.
Share {{companyName}} with a friend — you both save
Refer a family to {{companyName}} and you'll both receive {{referralReward}}.
Best Practices
Send session confirmations immediately and a reminder 24 hours before to reduce no-shows
Include specific accomplishments in progress reports — parents need to see tangible results
Show score improvements with numbers, not just qualitative feedback
Remind about package renewals when 2-3 sessions remain, not when the package is empty
Time referral invitations after positive progress reports when satisfaction is highest
Include the student's name in every subject line — parents scan for it
Common Mistakes
Sending generic progress reports without specific accomplishments or score data
Waiting until the package is fully used before sending a renewal reminder
Not including a cancellation policy in session confirmations
Asking for referrals too early before the client has seen results
Using corporate language instead of a warm, educational tone
Not offering a best-value package option that encourages commitment
Subject Line Examples
Timing & Performance
Personalization Tips
Tutoring businesses grow through results and referrals. When parents see their child's scores improving and feel confident in the tutor's approach, they renew and recommend you to other families. Professional email communication makes that progress visible and actionable.
These four templates handle the core tutoring communications: confirming sessions to reduce no-shows, sharing progress reports that demonstrate real value, reminding clients to renew before their package runs out, and asking satisfied families to refer their friends.
Sequenzy automates your tutoring email workflow. Set up these templates once, connect them to your scheduling system, and let automation handle confirmations, progress updates, renewal reminders, and referral invitations. Start with 1,000 free emails per month.
Build Beautiful Email Sequences for Your SaaS
Sequenzy helps SaaS founders create automated email sequences that convert. From onboarding to retention - all in one platform.
Frequently Asked Questions
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