Ready-to-Use Templates
Copy these templates and customize them for your needs. Each includes HTML and plain text versions.
{{roleName}} opportunity at {{companyName}} — thought of you
A role that matches your background, with details on the team, compensation, and why it could be a great fit.
Interview confirmed: {{roleName}} at {{companyName}} — {{interviewDate}}
Your interview details, who you'll meet, what to prepare, and what to expect.
Great news: {{companyName}} wants to make you an offer!
The offer details for the {{roleName}} position, including compensation, benefits, and next steps.
Checking in: How's your first {{checkInPeriod}} at {{companyName}}?
A quick check-in to see how you're settling into your new role and if there's anything I can help with.
Best Practices
Personalize every outreach email with specific details about the candidate's background
Include concrete role details — title, company, compensation, location — in every outreach
Send interview prep tips so candidates feel supported and perform their best
Communicate offer details clearly and offer to negotiate on the candidate's behalf
Follow up at 30, 60, and 90 days to ensure successful placement and generate referrals
Keep subject lines specific and action-oriented, not generic
Common Mistakes
Sending mass outreach with no personalization — candidates can tell immediately
Being vague about the role or compensation in the initial outreach
Not providing interview prep guidance, leaving candidates underprepared
Disappearing after the placement is made and missing referral opportunities
Using overly aggressive or salesy language that feels transactional
Forgetting to include scheduling links or clear next steps
Subject Line Examples
Timing & Performance
Personalization Tips
Recruiting is a numbers game, but the numbers only work when your emails get opened and answered. The difference between a 5% and a 25% response rate often comes down to personalization and professionalism. These templates cover the complete recruiting lifecycle, from first contact to long-term relationship building.
The outreach template is designed to stand out in crowded inboxes by leading with specific reasons why the role matches the candidate. Instead of generic "exciting opportunity" language, it highlights concrete details — role, company, compensation, and personalized fit reasons. The interview scheduling email removes friction by providing everything the candidate needs in one place. The offer communication presents details clearly and professionally, reinforcing your value as a recruiter.
Post-placement check-ins are where many recruiters drop the ball, yet they're the most efficient source of future placements. A simple 30-day check-in email generates referrals, strengthens your reputation, and ensures successful placements. Sequenzy automates this entire sequence so no candidate falls through the cracks.
Build Beautiful Email Sequences for Your SaaS
Sequenzy helps SaaS founders create automated email sequences that convert. From onboarding to retention - all in one platform.