Ready-to-Use Templates
Copy these templates and customize them for your needs. Each includes HTML and plain text versions.
Proposal: {{projectName}} — {{freelancerName}}
Project scope, timeline, investment, and next steps to get started.
Welcome aboard, {{clientName}} — let's kick off {{projectName}}
Everything you need to know for a smooth project start.
{{projectName}} update: {{milestoneName}} is complete
Here's what was delivered, what's next, and anything I need from you.
Friendly reminder: Invoice #{{invoiceNumber}} is {{invoiceStatus}}
A quick reminder about your outstanding invoice with payment details.
Best Practices
Send proposals within 24 hours — speed wins projects
Include a clear scope of work to prevent scope creep
Set payment terms upfront in the proposal and contract
Send milestone updates proactively, even when the client doesn't ask
Keep invoice reminders friendly and professional, never aggressive
Always include a direct payment link to reduce friction
Common Mistakes
Sending vague proposals without detailed scope or pricing
Waiting too long to follow up on overdue invoices
Not setting expectations about communication and revisions upfront
Sending milestone updates with no context about what's next
Using an overly formal or corporate tone when your brand is casual
Forgetting to include payment terms in the proposal
Subject Line Examples
Timing & Performance
Personalization Tips
Freelance success depends as much on communication as it does on the quality of your work. Clients choose freelancers who respond quickly, set clear expectations, and keep them informed throughout the project. These templates cover the four most critical touchpoints: winning the project, kicking it off, showing progress, and getting paid.
Every template is designed to look professional while staying personal. The proposal includes a detailed scope and pricing breakdown that prevents misunderstandings. The onboarding email sets the project up for success by defining what you need from the client and how you'll communicate. Milestone updates keep clients confident that their investment is progressing. And invoice follow-ups ensure you get paid without any awkwardness.
Whether you're a writer, designer, developer, or consultant, these templates adapt to any freelance business. Customize the deliverables, timelines, and payment terms to match your services, and let Sequenzy handle the sending so you can focus on delivering great work.
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